Executive Secretary to the Board of Directors (Contract Role)

Join Simas Life Insurance, a leading provider of innovative life insurance solutions in Indonesia, as our Executive Secretary to the Board of Directors. This high-impact contract role offers the unique opportunity to work closely with senior leadership in one of Indonesia's most dynamic and rapidly growing industries. Based in Bali, you'll play a pivotal role in supporting the Board of Directors with strategic planning, administrative tasks, and ensuring smooth operations. This is your chance to make a significant impact in a company that values innovation, integrity, and excellence.

As the Executive Secretary to the Board of Directors, you will be the backbone of our executive team, handling a wide range of responsibilities that include preparing and managing board meetings, coordinating with senior management, and ensuring all administrative processes run efficiently. Your daily tasks will involve drafting and distributing meeting agendas, preparing minutes of meetings, and managing the board's calendar. You will also be responsible for maintaining the board's records, organizing travel arrangements, and handling confidential correspondence. This role is perfect for a professional who is detail-oriented, highly organized, and has a strong understanding of corporate governance.

📋 Tanggung Jawab Pekerjaan

• Prepare and manage board meetings, including drafting agendas, distributing materials, and taking minutes.
• Coordinate with senior management to ensure smooth operations and effective decision-making.
• Manage the board's calendar and travel arrangements.
• Maintain and update the board's records and confidential documents.
• Handle all administrative tasks, including correspondence, document preparation, and filing.
• Assist in the preparation of board reports and presentations.
• Support the Board of Directors in their strategic planning and decision-making processes.
• Ensure compliance with corporate governance and regulatory requirements.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in a similar executive support role, preferably in the insurance or corporate sector.
• Proven track record in managing board meetings and administrative tasks.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in English, both written and spoken.
• Familiarity with MS Office Suite, particularly Outlook and SharePoint.
• Knowledge of corporate governance and regulatory requirements is a plus.

🛠️ Keahlian

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